Medicine inventory needs batch-level discipline. Recording batch and expiry information at purchase time is more reliable than trying to reconstruct it when goods are sold or returned.
Capture batch data when stock arrives
Record the batch number, manufacturing or expiry context, quantity and supplier invoice details during purchase entry.
- ✓Batch identity
- ✓Expiry date
- ✓Purchase quantity
- ✓Supplier and bill reference
Use the correct batch during billing
Selecting the relevant batch keeps sales and remaining stock aligned. Staff should follow the business expiry and stock-rotation policy.
Run periodic expiry reviews
Review near-expiry inventory on a regular schedule and follow supplier, manufacturer and legal requirements for returns or disposal.
Frequently asked questions
Why is batch-wise stock important?
Different batches of one medicine may have different expiry dates, costs or quantities, so a single combined number may hide operational risk.
Does software decide how expired medicine is disposed?
No. Follow applicable law and authorised supplier or disposal procedures.
General educational information only. Tax and regulatory requirements change; verify your specific obligations with a qualified professional and current official guidance.